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Mar 17, 2015
1. RE: Free Webinar: MS Outlook – Taming The Flood Doris Kolody
Mar 16, 2015
2. RE: Free Webinar: MS Outlook – Taming The Flood Karen Thompson
Mar 11, 2015
3. RE: Minute recording devices Maria Wheeler
Mar 09, 2015
4. Free Webinar: MS Outlook – Taming The Flood Elizabeth Faber
5. RE: Minute recording devices Vicki Schmitt
6. RE: Minute recording devices Diane Glas
7. RE: Minute recording devices Jill Mark
Mar 08, 2015
8. RE: Minute recording devices Barbara Campbell
9. RE: Minute recording devices Vicky Annie Molina
Mar 07, 2015
10. RE: Minute recording devices Lisa Olson


1.
RE: Free Webinar: MS Outlook – Taming The Flood
From: Doris Kolody
To: Computer Tech Tips
Posted: Mar 17, 2015 2:06 PM
Subject: RE: Free Webinar: MS Outlook – Taming The Flood
Message:
Hi Karen,
When you try registering, which I did today, the message indicates registration is closed as registration requirements have been met....it must be full.
Kind regards, Doris

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Doris Kolody
Executive Assistant
CALGARY, AB
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2.
RE: Free Webinar: MS Outlook – Taming The Flood
From: Karen Thompson
To: Computer Tech Tips
Posted: Mar 16, 2015 12:34 AM
Subject: RE: Free Webinar: MS Outlook – Taming The Flood
Message:
Not sure what I am missing, but I am not seeing how to register for this webinar when I click on the link. Can anyone help?
Thanks.

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Karen Thompson
Library Administrative Assistant
Ames, IA

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3.
RE: Minute recording devices
From: Maria Wheeler
To: Computer Tech Tips
Posted: Mar 11, 2015 2:13 PM
Subject: RE: Minute recording devices
Message:
Thank you for all your excellent and frank thoughts and tips about minute recording devices.
I will take them all into consideration.

Have a great day.

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Maria Wheeler
Executive Assistant
Kitchener, ON
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4.
Free Webinar: MS Outlook – Taming The Flood
From: Elizabeth Faber
To: Computer Tech Tips
Posted: Mar 09, 2015 11:16 PM
Subject: Free Webinar: MS Outlook – Taming The Flood
Message:
This message has been cross posted to the following eGroups: Computer Tech Tips and IAAP International Webinars .
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MS Outlook - Taming The Flood
Presented by: Carla Bynon, CAP-OM

Thursday, March 19, 2015
7PM [Pacific], 8PM [Mountain], 9PM [Central]

Register now for this free webinar: www.iaap.ca

This live webinar will touch on fundamental to advanced areas when working with Microsoft Outlook.

Topics covered will include:

  • Your inbox
  • Creating subfolders in your inbox
  • Using rules to help you file
  • Color coding - Red Alerts
  • Setting up PSTs
  • Where do I file it?
  • Using multiple signatures
  • Email and your calendar
  • Using views in your calendar

Recertification Points for CAP Holders: Pending

About Carla Bynon, CAP-OM:

Carla Bynon is an Executive Assistant at TriZetto, A Cognizant Company in Denver, Colorado. She also holds the position of 2014-2015 Colorado-Wyoming-Montana Divison Secretary and is a past President of The Cutting Edge (virtual) Chapter. Outside of work, Carla spends time reading up on technology and software to make her job easier and shares that knowledge by volunteering for various organizations.

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Elizabeth Faber
Syncrude Canada Ltd.
Fort McMurray, AB
2014-2015 President, Western Canada Division
IAAP Vancouver Chapter

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5.
RE: Minute recording devices
From: Vicki Schmitt
To: Computer Tech Tips
Posted: Mar 09, 2015 12:16 PM
Subject: RE: Minute recording devices
Message:

We use a handheld recorder for minute recordings.  I then copy the recording to my computer and transcribe.

 

Vicki Schmitt

Executive Assistant

Southwest Indiana Chamber

 

O:

812-425-8147 X: 22203

M:

812-430-5940

F:

812-421-5883

 

318 Main Street, Suite 401

Evansville, IN 47708

 

www. swinchamber.com

www.facebook.com/ swinchamber

www.twitter.com/ swinchamber

 

 

 

DISCLAIMER: This email contains confidential information belonging to the sender, which may be legally privileged information. This information is intended only for the use of the individual or entity addressed above. If you are not the intended recipient, or an employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any disclosure, copying, distribution, or the taking of any action in reliance on the contents of the email or attached files is strictly prohibited.

 

 




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6.
RE: Minute recording devices
From: Diane Glas
To: Computer Tech Tips
Posted: Mar 09, 2015 10:58 AM
Subject: RE: Minute recording devices
Message:
I agree with Barbara.  My follow-up question is:  Why does this group want a transcript of a 10-hour meeting?  I am responsible for eight C-level leaders, five boards of trustees, and seven committees.  I minute meetings lasting less than two hours or those of a regulatory nature.  For longer meetings, I am called in at such time that any business is to be transacted and the group will go "on the record."

If the team truly wants a transcript of these long sessions, the company should contract with an on-demand service that records meetings and make those tapes available.  Otherwise, the team should take their own notes of that which they find interesting. 

The management team needs to know that, on the average, it takes approximately one hour to transcribe every 15 minutes of audio.  That cannot POSSIBLY be the best use of your time.  Think about it . . . a 10-hour meeting will take you anywhere from 35-40 hours to transcribe.  Finding that much uninterrupted time at our jobs is virtually impossible so it may take 2-3 weeks to finish the transcript.  By then it's almost time to have the next meeting.  How impractical is that?

Good luck!

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Diane Glas
Executive Assistant to the Senior Leadership Team
Larkspur, CA

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7.
RE: Minute recording devices
From: Jill Mark
To: Computer Tech Tips
Posted: Mar 09, 2015 9:29 AM
Subject: RE: Minute recording devices
Message:
I have used recording devices in the past (mini-tapes and other tapes) and did not find it to be time-saving.   When you are in the meeting taking notes, you can follow the conversation and synopsize what's being said easier than when you are listening to the tapes.  You are still listening to the tapes in real-time and an 8-hour meeting still takes 8 hours to listen to the whole tape recording.   My humble opinion is that it actually takes more time to transcribe meeting notes from recordings than it does to participate in the meeting and do the note-taking in person.   

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Jill Mark
Admin Support Mngr
Mishawaka, IN

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8.
RE: Minute recording devices
From: Barbara Campbell
To: Computer Tech Tips
Posted: Mar 08, 2015 4:12 PM
Subject: RE: Minute recording devices
Message:
Hello Maria,

My first question is how can recording and then transcribing be a more efficient use of your time?  To transcribe it afterwards, won't you have to listen to the whole day-long recording?  Perhaps if you have a recording that you can make available to those who need it, you won't have to do a transcript at all, especially if there is a set agenda that can give listeners the sequence of topics so they can scan through the recording themselves.

If the meeting is being held online with offsite participants, then there are several very good online meeting tools that allow you to record. We use LiveMeeting at work, but I've also used GoToMeeting and AnyMeeting with good results and have heard that BlueJeans is another good one.

On the other hand, if what you're looking for is a transcribing software that will record and transcribe the meetingfor you, you might check out Dragon or Cogi (both can be found online).  However, I don't think there is anything out there yet that will clearly record and automatically transcribe multiple voices without involving some manual operation..

But to circle back to my first question, unless there is some legal or other compelling reason that requires having a printed hardcopy transcript, I'd ask whether it's really necessary for you to transcribe at all if it's going to be recorded.

Hope this is helpful!

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Barbara Campbell
Talent Development Coordinator

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9.
RE: Minute recording devices
From: Vicky Annie Molina
To: Computer Tech Tips
Posted: Mar 08, 2015 3:24 AM
Subject: RE: Minute recording devices
Message:

Hi Maria:

Try using the voice memo in iPhone/iPad. I used that in some of our meetings.
The owner of the iPhone/iPad can send you the audio file via email. However, if your mail server is allowing around 5 MB on attachment, then emailing option is out. The owner can just download the recording in his computer and copy it in a USB, so he can give it to you.

Hope this helps.

Vicky

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Vicky Annie Molina CAP-OM
Senior Administrative Coordinator
Texas A&M University at Qatar
Doha, Qatar
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Hello ladies, gents,

 

Could I pick your tech-savvy brain for a moment?

 

I am looking into recording devices/software that could be used by our management team (10 people) to record their monthly day-long meeting.  I would no longer be present at the meetings but would transcribe afterwards. The intention is to use my time more efficiently.

 

If you have experience using a recording tool for this purpose, I would appreciate it if you could give me some advice, and share your thoughts on it. How does it work for you? What are the pros and cons? Does it indeed save you time? Which device/software would you recommend? Etc.

 

Thanks for any input you can give me on this.

 

Maria

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 Maria Wheeler
 Executive Assistant
 Kitchener, ON
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10.
RE: Minute recording devices
From: Lisa Olson
To: Computer Tech Tips
Posted: Mar 07, 2015 5:29 AM
Subject: RE: Minute recording devices
Message:
Hi Maria -

Check out Anyeeting - although a webinar service, they also offer audio recording.  I think you can go up to 8 hours on one recording (you could split into morning & afternoon sessions to get more time).  You can use a polycomm to dial in so all speakers can be heard, although soft- speakers may be difficult to pick up. 

You can subscribe monthly, so the cost is fairly low - and download the audio in case you need to keep it.  A one month subscription for up to 35 callers is only $18.

There are probably other services out there that offer similar options too,

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Lisa Olson
Illinois Division
President 2013-2014
President-Elect 2012-2013
Treasurer 2010-2012
Two Rivers Chapter
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