Privacy Policy

IAAP Privacy Policy

We value your privacy, and we want to help make your experience with the International Association of Administrative Professionals (IAAP) as satisfying and safe as possible. We have established this Privacy Policy to explain how IAAP collects personal information of individuals who visit our websites, send us e-mails, or participate in features and services offered online (collectively, the “IAAP Site”) and how IAAP uses and discloses that personal information.

"Personal information," as used herein, is information that allows a person to directly identify an individual, such as name or e-mail address, and information that may later be combined with such identifying information.  This Privacy Policy is incorporated into and is subject to the IAAP Terms and Conditions of Use.  By using the IAAP Site, you expressly consent to the information handling practices described in this Privacy Policy.

The IAAP Site.  IAAP enables registered users ("IAAP members") to join IAAP, allowing collaboration of members who are willing to discuss, in detail, with each other about work related issues and other personal matters.  IAAP members are able to communicate with other members in various ways within the IAAP Web Community, including through personal blogs and postings to self-selected e-groups.

In its operation of the IAAP website, and its provision of its services to IAAP Members, IAAP collects, uses, and retains all information, including personal information and other data that you disclose in your application, as well as other data that may be collected after your registration.  When you sign up to become a member, you are providing personal information to IAAP, as well as to other IAAP Members.  IAAP's use and disclosure of personal information is described in this Privacy Policy.

Collection of Personal Information.  You must submit an application to become an IAAP member.  As part of the application, you are required to provide certain personal information, including your name, e-mail address, date of birth, and other information.

You also may have other opportunities to voluntarily provide personal information to IAAP.  For example, if you contact us to provide feedback or request support we collect your e-mail address and other personal information that you provide.

Personal information may be passed along by participating in the activities of IAAP, such as during meetings or by utilizing the web community.

Passive Data Collection.  IAAP, like other web-based services, automatically collects and stores information on our server logs from your browser when you use the IAAP site.  IAAP may use a variety of methods to collect this information.  The information that IAAP collects with these automated methods may include, for example, your IP address, IAAP cookie information, a unique device or user ID, browser type, system type, the content and pages that you access on the IAAP site, and the "referring URL" (i.e., the page from which you navigated to the IAAP site).

We also use cookies on the IAAP site to recognize your IAAP ID, and to store references to your IAAP ID and session validators on your hard drive. 

We use passively-collected information to administer, operate, and improve the IAAP site and our other services and systems, and to provide services and content that are tailored to you.  If we directly combine any information gathered through passive means with personal information, we treat the combined information as personal information under this Privacy Policy. Otherwise, we use information collected by passive means in aggregated or other non-personally identifiable forms.

Websites visited before visiting the IAAP Site might place personal information within the URL of your browser during a visit to that previous website.  IAAP may unintentionally collect that information as part of referring URL information that it collects.

Use of Web Community.  When you post messages to the web community or otherwise transmit any content (collectively, the “Content”), the members may access any personal information within such content. We collect and maintain posts, messages, and other content that you have posted to the web community or transmitted to IAAP, as well as information about that content and your interaction with it.

Because you may voluntarily disclose personal information when you post or otherwise transmit content, please be careful with the information that you choose to disclose.

Use of Personal Information.  We may use personal information to operate, provide, improve, and maintain the IAAP Site; to develop new products and services; to prevent abusive and fraudulent use of the IAAP Site; to send you administrative messages, and information about IAAP, content, and IAAP services in which we believe you may be interested; and for other administrative and internal business purposes.  IAAP may provide personal information to its units so that they can offer information and benefits at the unit level as well.

Disclosure of Personal Information.  IAAP occasionally does send e-mail communications to its memberships on behalf of sponsors.  IAAP members have the opportunity to opt out of such electronic mailings by choosing their communications preferences within our member database.

IAAP may provide personal information to third parties for their use in performing internal business functions (e.g., payment processing, maintenance, security, data analysis, or data hosting) on our behalf.

 IAAP may disclose personal information if, in good faith, it is believed that doing so is required by a subpoena or other judicial or administrative order or otherwise required by law.  Additionally, IAAP may disclose personal information if, in good faith, we deem it appropriate or necessary to prevent violation of the IAAP Terms and Conditions of Use, or our other agreements; take precautions against liability; protect the rights, property, or safety of IAAP, any individual, or the general public; maintain and protect the security and integrity of our services or infrastructure; protect ourselves and our services from fraudulent, abusive, or unlawful uses; investigate and defend ourselves against third-party claims or allegations; or assist government enforcement agencies.

Change of Ownership.  In the event of a change in ownership, or a merger with, acquisition by, or sale of assets to, another entity, we reserve the right to transfer all of your personal information, including email addresses, to that entity.

Security.  We use industry standard security measures to protect against the loss, misuse, and alteration of personal information under our control.  Although we make good faith efforts to maintain the security of such personal information, we cannot guarantee that it will remain free from unauthorized access, use, disclosure, or alteration.  Further, we cannot guarantee that our security measures will prevent unauthorized persons from illegally accessing or obtaining this information.  We do not assume any liability to third parties whose information you post or transmit in any form.  Please keep your password secure.

If we become aware of a security breach, we may attempt to notify you electronically so that you can take appropriate protective steps.  By using the IAAP Site or providing personal information to us, you agree that we can communicate with you electronically regarding security, privacy, and administrative issues relating to your use of the IAAP Site.

International Use.  The IAAP Site is hosted in the United States.  If you use the IAAP Site from any other region with laws governing data collection and use that may differ from U.S. law, please note that by providing personal information under this Privacy Policy, you consent to the use of personal information in accordance with this Privacy Policy and the transfer of your personal information to the United States.

Changes and Updates to This Privacy Policy.  We may occasionally update this Privacy Policy.  We encourage you to periodically review this Privacy Policy to stay informed about our collection, use, and disclosure of personal information on the IAAP Site. Your continued use of the IAAP Site constitutes your agreement to this Privacy Policy and any updates.

Contacting IAAP.  If you have questions about this Privacy Policy, you may contact us at service@iaap-hq.org or in writing at IAAP, 10502 NW Ambassador Drive, Kansas City, MO, 64153.