Executive of the Year (EOTY) Committee (Standing)
Purpose
Shall arrange for the selection of the Chapter's Executive of the Year
Time Involvement
Based on the project that is selected during the initial planning meeting
Committee Structure (Optimal)
· Committee Chair – Admin of last year’s recipient
· Committee Members – Admins from the two prior year recipients
Budget
· Refer to the fiscal budget for committee planning purposes.
Skill Building
Attention to detail Communication (Written & verbal)
Coordination Decision making
Delegating Follow-through
Leadership Meeting & event planning
Networking Organization
People skills Personal interaction
Planning Project planning
Responsibility Setting & meeting deadlines
Teamwork Thinking outside the box
Guidelines
All efforts of the EOTY Committee should be guided by IAAP’s Vision, Mission, and Purpose statements (see Tab 1).
Responsibilities
1. Recommendation: Meet the first part of the fiscal year to determine timelines and delegate responsibilities
2. Submit committee’s ideas for an EOTY event to the Board for approval.
3. Accountable for the proper implementation of event.
4. Solicit nominations from the membership for the EOTY.
5. Select the EOTY from nominations submitted.
6. Purchase plaque for EOTY and present at the planned event.
7. Submit notices or articles to the Newsletter and Website Chairs about Committee activities.
8. Submit expenses to Chapter Treasurer.
a. Form is located on our website (www.iaap-tulsa.org).
9. Update your Committee binder with pertinent information and bring it with you to all Chapter and Board meetings that you attend.
10. Ensure all documentation is in your binder before forwarding the binder to the newly selected committee chair at the transition meeting in July.
11. Attend all Board meetings or provide a report to your Board representative prior to each Board meeting.
a. Dates and location are noted in Tab 1 of this binder.
Timelines
Monthly
· Tenth of each month – Articles/updates due to the Newsletter, Publicity, and Website Committee Chairs, as needed.
· Fourth Monday of each month – Submit your committee report to your Board representative, unless you plan to attend the Board meeting on that Tuesday.
August
· 10th – Article to Newsletter and Website Chairs asking members for EOTY nominations.
· Plan event, if having one.
September
· Select EOTY winner.
· Purchase Gift.
· Send recipient an invitation to our meeting.
October
· Announce EOTY winner at chapter meeting or other event.
June
· 15th – Submit fiscal year-end report to Chapter President.
o Form is located on our website (www.iaap-tulsa.org).
· 30th – All expenses for the fiscal year should have been submitted to the Chapter Treasurer.
July
· Transfer binder to new committee chair at transition meeting.
Ensure documentation for the entire year is in the binder.